Board Minutes - Nov 19th 207

LOCATION: Lasell College, Gym, Room 101

START TIME: 7:30

END TIME: 10:45

Next board meeting: 12/17 6pm at Lasell (Gym, room 101)

Followed by Draft 7:30

Attendees: Samantha Lampert, Jonah Mytro, Jeff Sinnamon, Jeffry Powell, Mark Archibald, Lynn Kerr, Daniel Chen

Absent: Jay Flynn, Chuck Blake

Guests: Joe Martin, Mark Robarts, Jay Carroll, Chet Oberhelman, Hayson Group President/CEO Tracy West, VP John Slattery

Open Bid

• Hayson Group: Tracy West, John Slattery
• Powerpoint handout
• Hayson Group would be the liason to USAV
• Help cover costs for USAV to host the open “in Boston”
• With USAV permission, extend sponsorship to make the Open more of an event
• Jay Carroll – Review of Handouts
• Jonah – Board will review information and discuss

Reports

· Treasurer Report - None

· Registrar’s Report

• 700 members signed up so far this year

· NERVA Report - None

· Ratings Report

• Helen’s doing a great job with the women
• Jonah has appointed new co-head men’s raters
• Mark Archibald (B- and below)
• Mark Robarts (B and above)

· Newsletter/Email/Blog Report

• Collecting email addresses for the mailing list.
• Newsletter: One a month; one went out today
• 638 people signed up for the newsletter
• Blog: updated couple times a week

· Web Editor Report

• On-line Referee clinics for our region and one other are up.
• A third is on the way.
• All of the on-line referee and scorekeeper tests for USAV being used.
• Problems with the roster system and the new membership registration system are still popping up. Jim Cirillo and Tom have made some changes to the system to hopefully ease that.
• The biggest is making the roster system a two step process. First you register the team with only the team contact info. You then enter the roster at a second visit.
• We also put together a little script to ping all captains Monday morning asking them to update their rosters for the coming weekend. If they don't do so by Wednesday and they've not updated the roster in more than two weeks, we ping 'em with another e-mail. This seems to have taken some pain out of the transition, still looking for more to ease that.
• TD's now have the option of only receiving the first registration e-mail for the team. Or they can get it and every roster update e-mail for each team.

· GRC Report

• Scramble at Straight Down
• Filled; lots of last minute sign-ups
• Tom Sweeney helping Jonah set up online registration for scrambles
• December scrambles coming up at LSHS
• 5 RCO C to test out this format
• 5 womens
• 5 mens
• November Clinic was cancelled
• Chet worried that lower level tourneys are not filling
• Jeff S and Dan C will continue looking into ways of coordinating this
• Lynn will help find some women

· Bylaws Committee Report

• Members will submit suggestions to Sam/Tom if they are having trouble with the wiki

Old Business

· Approval of past minutes

• Already done via email
• Jeff S motions to approve
• Dan C seconds
• For: Jeffry, Sam, Chuck, Lynn, Dan, Jeff S
• All others abstained

· Jonah Motions that from here on out, all new Yankee Member sign ups are choosing to opt-in for Yankee newsletter

• Jeff S seconds
• For: Unanimous

· Championships

• Reviewing Chet’s Questions
• B-/B women’s net with BR attack
• C-/C/C+ No BR attack, women’s
• Jeff S motions to allow BR attack on a Womens net for C-/C/C+ levels at Championships
• Mark Seconds the motion
• For: Jeff Sinnamon, Jonah Mytro
• Against: The Rest!
• Should we extend ratings freeze to April 1?
• Will discuss at next board meeting

· Rick Pierce

• Coming up Dec 15/16 weekend
• Need a Rick Pierce Committee to pick Men’s and Women’s Award
• Jonah nominates Lynn to head this committee
• Lynn nominates Mark Archibald
• Lynn and Mark will choose a Yankee member outside of the board to join the committee
• Committee is responsible to promote it and choose winner and assure their attendance at event

· 2007-2008 Budget Review

• Jonah talked through it
• Board will vote on at December meeting

· Stipend Adjustments – Effective as of Aug 1, 2007

• Jeff S motions to pass suggested one-time registrar stipend bonus
• Sam Seconds
• For: Unanimous
• Jonah motions to pass suggested (from budget proposal) increase in bookkeeper stipend
• Dan seconds
• For: Dan, Lynn, Mark, Jeffry, Jonah, Sam
• Abstain: Jeff
• Jeff motioned approved Ref Assignor Increase
• Jonah Seconds
• For: Unanimous
• Newsletter/Blog stipend tabled to next meeting

· Tournament Issues since last Board Meeting

• 1 publicized referee incident
• Referee has apologized and followed up
• Steve Webster has taken care of things
• 1 publicized player incident
• Yellow or Red Cards should be reported in TD reports
• Jonah will remind TDs
• Verbal warnings will go out to players involved

New Business for Next Meeting

· Discuss Change of Ratings Freeze

· Newsletter/Blog stipend(s)

· Hayson Group decision

o Lynn will pass Board questions/answers to/from Jay Carroll until next meeting